SpotOn + MarginEdge

Restaurant Management Simplified

Manage your food costs and automate back-office operations all in one place.

See How it Works!

Here’s how it works:

Connect your POS & accounting
We integrate seamlessly with SpotOn and all the big accounting systems.
Send Your Invoices
Send photos with our app, in email files or through EDI integrations. Even if they’re hand-scribbled or spilled on, we’re flexible.
Get Immediate Cost Tracking
See real-time food and labor costs, get a daily P&L, get theoretical usage reports, and more.

Tools for Efficiency

Whether you’re a multi-unit operator or an independent, MarginEdge automates tedious processes, connects systems, and radically streamlines key activities like inventory, bill pay, and ordering.

Invoice Processing
Save time with automated invoice processing

Submit invoices via photos through our app, emailed files, platform uploads, or EDI integrations—whatever works best for you! We capture all the line item data in 24-48 hours, even handwritten scribbles and notes.
- Product-specific—we relate SKU’s across vendors
- Direct sync with your accounting system
- Coding is based on your rules
POS & Accounting Integrations
See it all in one place

We automatically import sales and labor data every night, then export that data in real-time to accounting.
- Daily sales entries (DSRs) automatically sent to accounting using your G/L format
- Daily sales reports comparing sales to the same day last year
- Product mix (PMIX) data for theoretical usage reporting (how much you’ve sold vs. actually used) and menu analysis
Inventory Platform
Spend less time and make a bigger impact

We help streamline your inventory process and analyze food usage with your counts. Doesn’t mean you’ll like doing inventory more, but it will make it suck a little less.
- Inventory prices are always up-to-date
- New items are added to count sheets automatically
- Centrally control product naming and count-by units
Order Management
A centralized solution for ordering

Place orders through vendors right from MarginEdge. We update your order guides based on your invoices, so you can track orders from start to finish in one place.
- Customize your guides—organize alphabetically, by category or by sheet-to-shelf
- Manage order guides centrally for multiple locations
- Easily set pars and on-hand levels
Bill Pay
Make paying your bills cheaper and easier

Pay your bills directly through MarginEdge, and sync the data straight to your accounting system. MarginEdge Bill Pay is included and unlimited, so no surprise costs from us at the end of the month.
- Schedule bills for future payment
- Pay bills in partial amounts
- Select multiple invoices per check, or skip invoices entirely
Price Alerts
Set up price alerts for key items

MarginEdge automatically sends you an email as soon as prices on invoices come in at unexpected costs. You can customize price thresholds for any item.
- Tell us which items you’d like to track and the tolerated threshold
- We automatically send stakeholders an email detailing what happened
- Show vendors right away if something isn’t right
Kitchen Recipe Displays
Digitally manage and display recipes for the kitchen

Our easy-to-use interface shows recipes on tablets along with photos, videos, and customizable yield conversions (don’t worry, we do the math!)
- Work from a single, shared playbook across locations
- Print recipe labels for prepped items
- Track allergens

Save time with automated invoice processing

Submit invoices via photos through our app, emailed files, platform uploads, or EDI integrations—whatever works best for you! We capture all the line item data in 24-48 hours, even handwritten scribbles and notes.

Product-specific—we relate SKU’s across vendors
Direct sync with your accounting system
Coding is based on your rules

See it all in one place

We automatically import sales and labor data every night, then export that data in real-time to accounting.

Daily sales entries (DSRs) automatically sent to accounting using your G/L format
Daily sales reports comparing sales to the same day last year
Product mix (PMIX) data for theoretical usage reporting (how much you’ve sold vs. actually used) and menu analysis

Spend less time and make a bigger impact

We help streamline your inventory process and analyze food usage with your counts. Doesn’t mean you’ll like doing inventory more, but it will make it suck a little less.

Inventory prices are always up-to-date
New items are added to count sheets automatically
Centrally control product naming and count-by units

A centralized solution for ordering

Place orders through vendors right from MarginEdge. We update your order guides based on your invoices, so you can track orders from start to finish in one place.

Customize your guides—organize alphabetically, by category or by sheet-to-shelf
Manage order guides centrally for multiple locations
Easily set pars and on-hand levels

Make paying your bills cheaper and easier

Pay your bills directly through MarginEdge, and sync the data straight to your accounting system. MarginEdge Bill Pay is included and unlimited, so no surprise costs from us at the end of the month.

Schedule bills for future payment
Pay bills in partial amounts
Select multiple invoices per check, or skip invoices entirely

Set up price alerts for key items

MarginEdge automatically sends you an email as soon as prices on invoices come in at unexpected costs. You can customize price thresholds for any item.

Tell us which items you’d like to track and the tolerated threshold
We automatically send stakeholders an email detailing what happened
Show vendors right away if something isn’t right

Digitally manage and display recipes for the kitchen

Our easy-to-use interface shows recipes on tablets along with photos, videos, and customizable yield conversions (don’t worry, we do the math!)

Work from a single, shared playbook across locations
Print recipe labels for prepped items
Track allergens

Reports for analysis

After we process your invoices, record your inventories and pull sales and labor data from your POS nightly, our software crunches the numbers and provides actionable reports that are updated daily!

Daily controllable P&L

View your sales and cost data all in one place—updated daily— so there are no more surprises at the end of the month.

Recipe costing

Cost out prepped and plated items with automatically-updated product prices from invoices and quickly see profitability.

Price history

Our user-friendly (we promise) Price Movers charts show you changing vendor pricing across products and monitor creeping prices before they impact your profits.

Theoreticals vs. actuals

Compareyour purchased amounts (invoices), sold amounts (POS data), and remaining on-hand amounts (inventories) and see where excess waste might be happening and its financial impact.

Menu analysis

Optimize your entire menu’s profitability by identifying Stars, Puzzles, Plow Horses, and Dogs plotted on a Menu Engineering 2x2 of all your items.

Sales reporting

Get daily sales reports via nightly emails that show year-over-year and week-over-week sales. Multi-unit managers can view sales across all locations at once.

Labor summaries

View labor costs broken out by category, employee, or job title and compare labor costs to sales performance for optimized staffing efficiency.

Budget tracking

Set up budgets for any categories—food, wine, repairs, etc. based on percentages of sales or a fixed dollar amount, and view how well you’re doing at any time throughout the period.

Real-time updates

Reports are automatically updated as soon as your invoices are processed (24-48 hours), which is crucial for making timely, data-driven decisions that help steer your business.

See what restaurants are saying

Don’t just take our word for it. Our marketing department will say anything to make us look good.

MarginEdge has so dramatically improved the way we monitor critical costs that we credit it for producing the most profits we’ve ever achieved period after period!

Greg Casten
Owner, Tony & Joe’s, and Tavern at Ivy City Smokehouse

MarginEdge has been a huge help for our restaurants. We are now getting better data, real-time, easy to access and understand. I highly recommend MarginEdge.

Brian Asmus
Partner, Cowboy Jack’s

With the data MarginEdge aggregates we get both the big picture and peace of mind.

Dan Tufts
Director of Operations, Buffalo Wing Factory

Experienced
Automated
Uncomplicated

Ready to learn more?

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